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Research Support Services
 Research Support – General
We facilitate and provide administrative oversight for research and grant issues. - Conflict of Interest Disclosure
Conflict of Interest (COI) disclosures need to be done yearly for all faculty and the CHES Research & Graduate Studies Office facilitates the process. The COI policy and required form are available here.
- Research Compliance (IRB, IACUC)
The CHES Research & Graduate Studies Office assists faculty, students and staff in obtaining the necessary approvals to ensure compliance with all federal, state and University regulations governing the responsible conduct of research. Institutional Review Board (IRB): For research involving human subjects, please refer to the IRB Office for information regarding required investigator training and application forms. To obtain college concurrence, bring one copy of the completed application form with all supporting documents to the CHES Research & Graduate Studies Office. Your application will then be submitted to OSU’s IRB for review and action. Institutional Animal Care and Use Committee (IACUC): All animal research, teaching, research training, and testing must be approved by the Institutional Animal Care and Use Committee (IACUC). Please refer to the IACUC Office for information regarding required investigator training and application forms.
- Research Start-up Support
Internal funds for research start-up are often provided for new CHES faculty.
Pre-Award Support We provide support and guidance for preparation of applications for external funds to support research. - Proposal Preparation
Proposal preparation and submission in CHES typically follows this process: PI meets with Department Head/School Director to discuss the proposed research; PI makes intent known to R&GS Office; required agency forms are prepared by R&GS Office with university and college information; budget is developed; proposal is routed (must include final budget and project abstract) for necessary college and university signatures, including institutional approval by VPRTT; PI completes technical content; submission.
PI responsibilities:
-Identify the most likely sponsor/funding agency
-Discuss planned effort with Department Head/School Director
-Make submission intent known to R&GS Office
-Prepare the proposal content R&GS support:
-Provide information on potential sponsors and funding opportunities
-Prepare agency forms and provide university information as required by the sponsor
-Prepare the budget in the format required by the sponsor
-Review the final proposal
-Route for necessary signatures within the College and University (see OSU Routing Flow Chart)
-Submit the proposal
- Proposal Submission
Proposals for external research funding are submitted by OSU (via the CHES R&GS office), not by the PI.
Oklahoma State University requires that all proposals receive institutional approval prior to formal submission. The College facilitates this approval process. Faculty must submit all proposals and awards through the College's Research & Graduate Studies Office to avoid contractual and budget problems prior to submission.
- Contract Development
When a proposal becomes funded the CHES Research & Graduate Studies Office will assist PI with contract negotiations, including reviewing the new grant/contract for adherence to University policies and procedures.
Post-Award SupportWe provide support and resources for post-award administration activities. - Post-award Administration
Post-award administration of a sponsored research project typically involves financial management, allowable costs, cost sharing, sub-award agreements, audits, and project close out procedures. The CHES Research & Graduate Studies Office works along with support staff from the PI’s department/school to provide support in these areas. PI responsibilities:
-Meet the ethical and regulatory requirements for the responsible conduct of research
-Obtain necessary certifications and assurances (e.g., human subjects protection, animal care, hazardous chemicals) to conduct the research
-Adhere to university, state, and sponsoring agency policies regarding the administration of the research
-Notify the department/school any time there is a change in personnel so that appropriate forms can be processed
-Review monthly financial statements for verification of expenses
-Complete reports (e.g., progress, final) required by agency Department/School support:
-Maintain financial records of account expenditures and balances
-Monitor all project expenditures to avoid deficit spending and to ensure expenditures are appropriate
-Answer budget questions
-Verify personnel time and effort with the project PI
-Issue monthly financial statements to the project PI R&GS support:
-New Account Creation: When a proposal is funded, the CHES Research & Graduate Studies Office will acquire and provide the PI an assigned account number. After receiving this account number the investigators can make charges on the project.
-Subcontract Negotiations: If your project includes subcontracted services to an outside entity, the CHES Research & Graduate Studies Office will help with subcontract negotiations.
-Project Changes: If the PI determines that project revisions are necessary (e.g., revised statement of work, budget modifications, time extensions), the CHES Research & Graduate Studies Office will assist with contract modifications and extensions.
-Financial Oversight: The CHES Research & Graduate Studies Office provides oversight for allowable (vs. unallowable) charges given agency and budget requirements, monitors appropriate use of purchases, and initiates budget corrections.
-Audits of Project Accounts: If a project is audited, the CHES Research & Graduate Studies will facilitate and serve as a liaison between the university’s Grants and Contracts Financial Administration (GCFA) Office and the auditing agency.
-Progress and Final Reports to Funding Agency: The CHES Research & Graduate Studies Office will submit copies of agency reports (technical and financial) to the university’ Grants and Contracts Financial Administration (GCFA) Office.
-Project Closeout Procedures: The CHES Research & Graduate Studies Office facilitates project closeout issues between the PI and the university’s Grants and Contracts Financial Administration (GCFA) Office.
Oklahoma Agricultural Experiment StationThe Oklahoma Agricultural Experiment Station (OAES) funds faculty researchers in three colleges at Oklahoma State University, including the College of HES, as well as research and outreach centers across the state. This research supports Oklahoma’s agricultural and natural resource industries, as well as improving the quality of life of Oklahomans through human nutrition, health, human development and family resilience, consumer issues, and community development. Each year, usually in September, the CHES Research & Graduate Studies Office calls for pre-proposals from CHES faculty for OAES funding to support small 1-2 year research projects. Upon review by committee, the selected pre-proposals must be approved by the OAES Associate Director before being developed into full proposals. Once the researcher develops the full proposal, it is sent out for external peer review. Upon receipt of favorable external review, any necessary revisions are made and then the proposal is submitted to the OAES Associate Director for approval. New projects typically begin in August. Current and recent CHES research projects funded by OAES:
Reports and PublicationsUniversity ResourcesGeneral Resources- Electronic Proposal Submission Sites
FastLane: National Science Foundation
Grants.gov: Federal Agency Grants
Our Staff and How to Contact UsPerson | Contact | See this person for
assistance with: |
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(Financial Coordinator) | 139 HES
744-9768 | ~ Imprest cash for payments to human subjects
~ Post-award issues (new account creation, financial oversight, allowable charges, budget corrections) |
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(Associate Dean) | 139 HES
744-1744 | ~ Conflict of interest
~ IRB applications
~ Research start-up support
~ OK Agriculture Experiment Station projects |
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(Manager – Research Support) | 137 HES
744-8558 | ~ Pre-award issues (funding opportunities, proposal and budget development, proposal submission, and contract negotiations)
~ Progress reports to funding agencies
~ Distribution of F&A to faculty/department/college |
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